Time Tracking: Manage Your Team's Time


Time Tracking provides many administrative tasks and reports for manager to track and manage worker time.


Access and Approve a team or Worker's Time:


There are many ways to access and/or approve a worker's time. The easiest way is to use the Supervisor Dashboard application.

  1. Click the Supervisor Dashboard application
  2. Click the Review Time task.
  3. Choose a date within the pay period you need to review (Example: Jan. 4 - Jan. 18th payroll - you can choose any date between 1/4 - 1/18). Select the All Workers check box to display all workers time broken down. 
  4. Click OK.
  5. From here you can see all of your worker's time.
    Unsubmitted Time - waiting on. your workers to Submit (You can submit time for a worker. Directions are listed below).
    Hours to Approve - time that has been submitted and needs reviewed and approved.
    Approved Hours - time that you have reviewed and already approved.
    You can click on the worker's name to view their Time Entries. 
  6. From here, you can either Approve (this option is only available if the employee has submitted their time), Enter Time for Worker (allows you to edit their time and/or submit their time) or Send Back (returning time to worker for further review). 
    Please note: You CAN NOT approve unsubmitted time. Employees must first submit their time, or you must submit their time for them. You can submit an employee's time under the ENTER TIME FOR WORKER option (Please see directions listed above to access Enter Time for Worker).


Modify, Delete, or Submit a Worker's Time:


To get access to a worker's calendar, you can either follow steps 1-6 under "Access and Approve a Team or Worker's Time" or you can follow these steps:

  1. Click the Supervisor Dashboard application.
  2. Click Enter Time for Worker Directly.
  3. Add the worker's name and a date within the pay period you're reviewing.
  4. Click an any time block that "Needs Attention". Or any time block that doesn't include the correct hours.
  5. From here, you can modify and more corrections to In or Out Times, Reasons, or Time Type. 
  6. If you made any modifications, click Submit.


View a Worker's Time Block Details:


From a worker's time entry calendar:

  1. Click a time block.
  2. Click the View Details button.
  3. Click the Reported tab to view a worker's time.
  4. Click the Calculated tab to view the entire process history of a particular time entry.
  5. Click the History tab to view the entire process history of a particular time entry. 


Approve, Send bAck, or Deny Submitted Time From Manager Inbox:


After an employee has submitted their time, it will go the manager for approval. If you have not approved time from the appplication, this is an alternative to revieweing time. 


From Inbox:

  1. Access and review the submitted time entry in theEntries to Approve section.
  2. Click the magnifying glass icon's Related Actions in the Details column to view more information.
  3. Click Approve, Send Back, or Close. If you deny or send back the request, you will need to enter a reason.
  4. After approving , select the Process tab under Details and Process to verify the submitted information is correct. 


Review Time for Multiple Workers:


From the Home page:

  1. Search for and select the Review Time report.
  2. Enter a Date.
  3. Use the filter options to narrow the results of employes.
  4. Click OK.

You can Rreview your team's time at a glance with the Time Period Summary table. A position column displays if one of your direct reports has multiple positions, but this colums will not appear is if all workers have only one position. You can see how Workday categorizes hours for each worker, such as hours to approve or overtime hours. Use the Previous Period and Next Period buttons to navigate between periods. You can click a worker's name to drill down to employee-specific time data, then use the arrows to navigate between individual workers. Additionally, you cna enter time on behalf of workers from this page using the Enter Time for Worker button. 


Approve Multiple Workers' Time:


From the Review Time report:

  1. Select the corresponding checkbox for each worker you wish to approve time for.
  2. Click Approve.
  3. Review the approved time by clicking the Time Approved arrow.
  4. Click Done. 


Your screens and processes may vary slightly from this document.