UC Department of Information Technology

1. In the Teams application, select the Calendar tab from the sidebar, then click the New Meeting button 
   
   The New Meeting Details page will pop up.
2. On the new meeting page, do the following:
   • Enter a clear title for your meeting (if it is for a class, include the course name and section).
   • Enter any email address in the Add required attendees box. At least one address needs to be invited to your meeting to create a shareable link to the meeting.
     • You can use your UC email address if desired. When using your own UC email address, you'll have to type the whole address. Other users will auto-populate from the Global Address Book. 
       
   • Set the date and time for the meeting. You can specify recurring options for weekly meetings.
   • Enter a brief description for the meeting.
   • Click Send once all necessary information has been filled out. 
     
3. After sending the meeting, click on the meeting in your calendar in Teams. 
   This will open the meeting details page. 
   
4. There are 2 options for copying the link.
   1. Choose the 'Copy Link' icon above the meeting title: 
      
      OR
   2. In the description field, there will now be a Click here to join the meeting link. Right-click on the link, then select Copy Link. 
      
5. The link will be copied to your clipboard. You should now go to your Blackboard / iLearn course and paste the link into an announcement, link, or item in your course.
   • The link will be lengthy. For example: 
     
   • To avoid showing the long URL, you can use the paperclip link icon to link text instead:
     • Highlight the words you'd like to link 
       
     • Click the link icon 
       
     • Paste the Teams meeting link into the URL field 
       

Your screens and processes may vary slightly from this document.