Set up your daily business hours if you want to indicate when your office or lab is open. Bookings stores 8 a.m. to 5 p.m. business hours for you by default. This is not intended to indicate the windows in which you, your colleagues, or your staff are accepting office hours appointments; only the times at which people are generally expected to be working.


**Please note this set up and most of these fields are optional.

  1. To get started, click Business Information in the left navigation pane of the Bookings Home page. This information will be visible on your Bookings page to anyone seeking an appointment.
    1. Business Name: Once again, this name can only be changed by submitting a ticket to the IT Helpdesk. Any change to the name you make yourself will only affect the display name, not the name in the global address book or the name in the URL for your calendar. It is very important to avoid using your own name exactly as it normally appears in the University’s global address book.

    2. Business address: for virtual meetings, you can use the URL for your meeting space, leave blank, or just enter “Zoom or Teams location provided with appointment confirmation”.

    3. Business phone: if there is a public phone number such as a department or lab extension where people can call to reach you and your staff, enter it here. We strongly recommend that you do not use personal phone numbers on your calendar.

    4. Send customer replies to: enter the email address where you want to receive notifications about activity on the calendar. This can be a group email address or the email for the individual who is the calendar administrator.

    5. Website URL: enter your UC department website or the UC homepage

    6. Privacy policy URL and Terms and Conditions: the same privacy and Terms & Conditions applicable to any University-supported system apply to Bookings as well, so you may leave these fields blank.

    7. Business type: select Colleges and universities.

    8. Currency: since this is an academic context, there’s no need to enter a currency. You can leave this field as it is.

    9. Business logo: You may use UC marketing, department, or personal images here depending on the use of this particular Bookings set up. Or, you may leave it blank.

  2. The approach you take to the Business Hours fields depends on how you are using Bookings. If you are only scheduling office hours for yourself, you can define your business hours as the hours you want to accept appointments. However, if you have multiple people taking appointments through the calendar, or if you are accepting appointments for different services at different times or different days of the week, you will need to define your business hours in terms of the working hours comprising all availability for all of your services and staff. By default, Bookings sets business hours as M-F, 8:00 a.m. – 5:00 p.m.
     
  3. Click Save at the upper left when you are finished.