UC Department of Information Technology

myUC Faculty Advising Overview

Search for a Student:

• Search for UC students using the student's name OR ID number in the top search bar, found at the top of the screen. 
  • Note: If this is a student worker, they will have two profiles, an employee profile, and a student profile. Click 'Student' under Categories to narrow search results.
• Select the student's Student Profile by clicking their name.

Student Academic Information:

• From the Student Profile, click the Academics tab located on the left side of your screen.

Note: The Academics tab has many subsections to further break down a student's information.

Review Current Classes:

• From the Academics tab, click on the Current Classes tab.

Here, advisors can view courses the student is currently enrolled in. These courses are divided by terms.

Review a Student Academic Plan:

• From the Academics tab, click on the Plan tab.

Here, advisors can view the student's academic plan. Students will register using these set plans.

Changes to Academic Plans:

Students will use their Academic Plan in myUC to register for classes. Changes to the prepopulated Academic Plan by students are permitted. However, these changes must be submitted for approval from their Student Success Coordinator before they can register for the new courses. This is done through myUC Workday.

Review Student Academic History:

• From the Academics tab, click on the Academic History tab.

This tab is the best place to find the student's overall course history by term.

Student Academic Progress:

• From the Academics tab, click on the Academic Progress tab.

Here, advisors can view the student's degree audit.

Note: The Registrar's Office can give you more detail on when the academic progress of students will be fully updated. Please reassure students this information is still being updated.

Registration for ALL Terms:

It is important to emphasize to your advisees that, unlike previous registration, myUC requires ALL bi-terms and terms to have separate registrations. If a student is taking courses in the first fall bi-term, second fall bi-term, and main fall term, they would be registering for three different terms. Remind your students to double-check that they have completed registration and that their fall schedule has the total hours they anticipate.

All Students — Advisor Assignments:

• Your Advisee list is now located in the Teaching application under the "All Students — Advisor Assignments" report.

1. Click on "View All Apps" under the Quick Tasks section of your myUC homepage.
2. Click the Teaching Application icon. 
   
   
3. A list of your advisees will be located on the left-hand side of your screen under the header "All Students — Advisor Assignments". 
   
   

• You can also find this report by performing a search from your homepage.

1. Type "All Students — Advisor Assignments" in the search bar and hit enter.
2. When prompted, choose the location where you are an advisor and the current term and click Okay.

Note: You must choose the 16-week term option and NOT the bi-term option.

3. You will now see a list of your advisees and their information.

• You may notice that some advisees are missing. If you are missing advisees, please report using this form: https://forms.office.com/r/e4cdJJ2gU4

myUC Important Contact Information:

• Email for myUC Workday issues: [email protected]
• Student resources & videos: https://helpdesk.ucumberlands.edu/support/solutions
• FACULTY advisee correction form: https://forms.office.com/r/e4cdJJ2gU4
• STUDENT corrections to information in myUC fill out this form: https://forms.office.com/r/W4zBPz80XX

Your screens and processes may vary slightly from this document.