Integrating Microsoft Teams Meetings with your Blackboard Ultra course provides a seamless way to schedule and manage virtual meetings directly within your course environment. This integration streamlines the process of creating online meetings for your students while maintaining all your course materials in one central location.


Set up the Microsoft Education Integration


Your first step, if you have not done so already, is to configure the Microsoft Education integration to include the tools you want to use. Visit the Microsoft Education for Blackboard Overview article to review the setup instructions.

Schedule a Teams Meeting

  1. On the Content page of your course, under Details and Actions, select Open Microsoft Education.
  2. Select Meetings.
  3. Click the New Meeting button.
  4. Add a Title (this will appear in the scheduler and on your Outlook/Teams calendar). 
  5. Enable the Allow anyone in the course to join checkbox - this allows students to join the meeting via the Teams Meeting integration.
    Alternatively, add individual students (for a meeting with some but not all students), or click Add entire class. This sends them a calendar invite to the link via email, adds it to their Outlook and Teams calendars, and allows them to access the meeting via the Teams Meetings integration.
  6. Set a Meeting Date and Time.
  7. Click the Save button.


Office Hours Teams meeting setup with anyone in the class able to join a recurring meeting


Scheduled sessions will appear on the Upcoming tab. You and students can join the meeting by clicking the Join button.


Once the meeting has been scheduled, you will see the meeting on your Outlook and Teams calendars outside of Blackboard. You can also join from the calendars. You can also edit the meeting from Outlook or Teams to change the session settings, invite outside guests, or copy the meeting link to share with students.

Meeting Options


After scheduling a meeting, you can adjust several meeting options, including:


  • Lobby settings
  • Video, audio, and chat participation
  • Automatic recording and transcription


Learn more about meeting options and hosting: Microsoft Meeting Options.


To view and adjust Meeting Options in iLearn:


  1. Open Microsoft Education > Meetings
  2. Click on the ellipsis next to a scheduled meeting, then choose Edit
  3. Select the Meetings Options button


Screenshot of the Edit option under the ellipsis in Microsoft Education Meetings


Screenshot of the Meeting Options button in Microsoft Education Meetings



Inviting Students to your Teams Meeting


There are several methods you can use to share Teams Meetings with students:


First Method:

  1. Students can access your Teams Meetings by going to Open Microsoft Education on the Content page of your course, under Details and Actions
  2. Click on Meetings
  3. Click Join next to the session they wish to join


Second Method:

  1. Open Microsoft Education > Meetings 
  2. Copy the meeting link
  3. Share this link with your students in an announcement, message, or email

Attendance


Faculty can see student attendance for their meeting sessions by going to Microsoft Education > Meetings > Attendance.

Recordings


If you record your Teams Meeting, the recording will be available at Microsoft Education > Meetings > Recordings.


To ensure all students have access:


  1. Open the Recordings tab
  2. Click the ellipses on the right-hand side of the recording video
  3. Select Share with class


Screenshot of the Share with class option under the Recording ellipsis in Microsoft Education Meetings